Getting Ready for Camp

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Complete Your Camper Forms

Click on the link below to login to your CampInTouch account and fill out your required camper forms for this summer.

Dates & Locations

See below for the dates and camp locations for each program this summer.

Please note: all staff are expected to arrive the day before campers arrive for an in-person orientation. Specific dates and times for arrival and departure will be shared closer to camp.


July 30-August 4, 2023

For kids entering grades 4-12 in the 23/24 school year. At Camp Twin Lakes in Rutledge, GA.
1391 Keencheefoonee Road, Rutledge, GA 30663

California (Girls)

August 7-12, 2023

For girls entering grades 4-12 in the 23/24 school year. At Green Oak Ranch in Vista, CA.
1237 Green Oak Road, Vista, CA 92081

California (Boys)

August 14-19, 2023

For boys entering grades 4-12 in the 23/24 school year. At Green Oak Ranch in Vista, CA.
1237 Green Oak Road, Vista, CA 92081


August 14-19, 2023

For boys and girls entering grades 4-12 in the 23/24 school year. At Camps Equinunk and Blue Ridge in Equinunk, PA.
788 Legends Path, Equinunk, PA 18417


August 15-20, 2023

For kids entering grades 4-9 in the 23/24 school year. At Camp Airy in Thurmont, MD
14938 Old Camp Airy Rd Thurmont, MD 21788

Maine (Girls)

August 21-26, 2023

For girls entering grades 4-11 in the 23/24 school year. At Camp Somerset in Smithfield, ME.
11 Somerset Lane, Smithfield, ME 04978

Maine (Boys)

August 21-26, 2023

For boys entering grades 4-12 in the 23/24 school year. At Camp Manitou in Oakland, ME
47 Camp Manitou Cove, Oakland, ME 04963


August 22-27, 2023

For kids entering grades 4-11 in the 23/24 school year. At Camps Lake of the Woods and Greenwoods in Decatur, MI
84600 47 1/2 St, Decatur, MI 49045

Camper Packing List

See below for packing guidelines for camp. There is limited amount of storage space in each cabin so large suitcases will not fit. If possible, campers should pack as lightly as possibly in duffle bags or something equally compressible.

Apparel and Accessories

  • 5-6 t-shirts
  • 2 long sleeve t-shirt
  • 2 pairs of jeans/long pants
  • 5-6 pairs of shorts
  • 2 sweatshirts or sweaters
  • 1 pair of sneakers for sports
  • 1 pair of sneakers for walking around
  • 7 pairs of underwear
  • 7 pairs of socks
  • 2 sets of pajamas (one warm, one light)
  • 1 pkg. disposable masks (20-30)
  • 1 hat
  • 1 pair of flip-flops
  • 1 refillable water bottle
  • 1 small backpack or drawstring bag

Bed and Bath

  • 1 blanket or sleeping bag
  • 1 set of twin sheets
  • 1 pillow
  • 1 shower tote/basket (include toothbrush, toothpaste, hairbrush, deodorant, personal hygiene products)
  • 1 washcloth
  • 1 shower or swim cap (optional)
  • 2 bath towels
  • 1 beach towel
  • 1 pair shower flip-flops
  • 2 swimsuits (for active water sports)
  • 1 flashlight


  • books
  • non-electronic games
  • stuffed animal
  • waterproof mattress pad if you anticipate your camper might wet the bed

We ask that each camper bring a photo or memento of the person who died.

A few additional notes on your packing list

  • Shampoo, soap, sunscreen, and insect repellent will be provided at camp. Only pack if your camper needs a specific brand.
  • No hair dryers or flat irons should be brought to camp.
  • Keep in mind that this is a summer camp so we ask that campers pack clothes that allow for active motion.
  • We do not allow electronics at camp. Please leave anything with a screen at home. This includes phones, iPads, handheld video games, etc.
  • Do not pack addditional food.
  • Campers do not need any cash while they are at camp. In fact, it’s better if you don’t send them with any!

Travel Details By Program

Click on the links below to view travel details for your specific program. If you can’t get to a chaperoned bus to camp and need support for the cost of your travel, view the Travel Scholarship form below.

Traveling to Camp FAQs

For all Methods of Travel

How and when do I advise Experience Camps about my camper’s travel plans?

All travel needs to be updated in your camper’s CampMinder account.  Once you’ve confirmed your travel plans, login to your account and select your travel options.  To access your my ExCamps account, visit  All travel details are required by June 1. Reach out to your Operations Director or if you need help with your travel options or forms in CampMinder.

Do you offer travel stipends?

Experience Camps strongly believes that no camper should miss out on camp because of transportation needs. Transportation scholarships will be available to campers on a first come, first served basis. Caregivers must submit an application, which will be reviewed by the ExCamps National office. For financial assistance with travel, please complete this application.

Driving to Camp

When and where do I drop off my camper at camp? When do I pick up my camper?

See your program-specific Caregiver Handbook for drop off and pick up times. Upon arrival at Camp, lookout for Experience Camps staff near the front entrance. Caregivers will need to wear a mask and will not be permitted to leave the car. Campers will also need to be wearing a mask and remain in the car until asked to exit.

Buses to Camp 

When and where do I drop off my camper at a bus stop?

Bus stop options can be found in the following locations: Your Caregiver Handbook, your program Travel Overview on our website, or in CampMinder. Please note that bus times below are exact. We will not hold the bus if you are late, as other campers and families are waiting at the next location.

What does my camper bring on the bus?

There is limited space available for luggage storage so please pack only what you need – aiming for one bag. Please avoid hard suitcases and use compressible bags where possible. Pack and nut-free snack or lunch for the bus.

Flying to Camp

How do I coordinate my camper flying to camp?

Air travel to camp is coordinated by each caregiver.  Please read the travel information carefully to ensure that you are choosing flights that arrive and depart on the correct days and at the correct times. We are unable to make special arrangements for campers who arrive or depart outside of the stated times.  For campers flying from Florida to our Georgia camp, please note the group flight option and contact our travel agency directly to book.  Once you’ve coordinated your travel, enter in the flight details into CampMinder by June 1.

If my camper is flying to and from camp, what time should they arrive and depart?

Please see your Caregiver Handbook for details on when your camper should arrive at the airport and when they will depart heading home. You can find your specific handbook and program travel details in CampMinder or on our website under the Caregiver section.

How do I find out if my camper should register as an unaccompanied minor?

Please contact the airline directly to discuss their unaccompanied minor policy and cost.  Every airline has a different requirement and cost. 

Who do I list as the drop off and pick up contact person?

Please list “Gayle Smotherman” as the temporary chaperone pick-up contact with the airline and give the address of the camp.  Approximately one week prior to camp you will be given the actual name of the volunteer who will be the pick-up chaperone at the airport.  You will need to call the airline at that time and change the name and contact information.

Who covers the cost for the flight and unaccompanied minor fees and baggage?

Whenever possible, the cost of the flight, unaccompanied minor fee, and baggage cost is paid by the camper’s caregiver.  This allows us to keep the week of camp free for all campers. Please make sure you have pre-paid for baggage as needed. If you are concerned about your ability to afford the transportation cost, we encourage you to check locally with organizations, religious groups, or family for support.  If needed, we do offer limited funds in our transportation scholarship.  Apply here

What happens once my camper lands at the airport?

Chaperones will be present at the airport one hour prior to the scheduled bus departure time to receive the campers and escort them on the bus to camp. If a camper is traveling on their own and their flight arrives before this time, it is the responsibility of the camper to meet us at our designated meeting spot at the correct time. Families are alerted via text once the buses arrive at camp.

What about bringing snacks and cell phones?

Please pack a nut-free snack with your camper for their flight.  If they have a cell phone please make sure they also have the power cord.  Once they arrive at camp, all cell phones will be stored and then charged and returned before campers depart for their flights home.

I’m interested in sending my camper on the group flight from Fort Lauderdale to Georgia. Can you share more information?

Each year, ExCamps secures ~40-50 seats on one flight from FLL to ATL (including campers and several chaperones). These seats are first come first serve.  The caregiver will pay for the individual ticket(s) and baggage. ExCamps holds these seats to try to get as many campers from the area to travel together. Click here to book your ticket(s). Tickets must be purchased by June 1.

Find more details in your program-specific Caregiver Handbook here